How To Prepare A Basic Training Module


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Slide 1 How to Prepare a Basic Training Module 1 SNAPSHOT OBJECTIVE: To prepare a Basic Training Module AGENDA: Questions to consider while designing the Training Module Using the “ADD” Concept Effective Tips to ensure that created module is effective ‹#› Designing a Training Module What is the gap between what they know and what they need to know? NEEDS ASSESSMENT: What are the learners job related needs? What existing knowledge do they have? ‹#› Designing a Training Module Training Implementation Are the selected trainers ready to do the training Are all training resources prepared and details regarding the training addressed? Training Development What content needs to be created What appropriate activities need to be developed? What formative and evaluation instruments need to be created? ‹#› Designing a Training Module The Learners What do they expect? What do they need? How can training meet their learning needs? How can I as a trainer help them meet learning needs? ‹#› Designing a Training Module Training Design What kind of training plan needs to be created? What learning outcomes will meet the learners’ needs? What resources are available? What are some potential challenges to this training? ‹#› Use the “ADD” Concept Assessment: What do your learners need to know to accomplish job-related tasks? Design: What will your training module look like? Development: What content, learning methods, and resources will you need? ‹#› Assessment (Characteristics of Learners) Need to know: The learners want training delivered when “THEY” need it, when they are ready and wanting to progress to a new task or a new stage Self Concept: The learners have a desire to be recognized by instructor as independent and self directed Life Experience: The learners expect the instructor to recognize their prior accomplishments and knowledge Task centered and Practical: The learners feel that the training should help them meet job related needs Internally Motivated: The Learners want to be largely (but not exclusively) driven by internal rewards and not, for e.g., grades or marks. ‹#› Internal rewards are related to the satisfaction at achievement of personal goals. Such rewards depend on the systems of personal meaning and values of the individual. For example for those who value hard work the completion of a job will have intrinsic merit. 8 Design Trainer Notes: Detailed explanation with questions from students and trainer Class Discussion: Conversation with questions posed to elicit thoughtful responses from learners Games: Competitive activities that allows learners to test their knowledge and skill in the subject. Small Group Exercises: 4-6 people answering questions or solving problems together Role Plays: Smaller groups designed for more intense discussion and problem solving ‹#› 9 Design (Cont’d….) Instructional Plan: An instructional plan is a map that outlines the design of your training module and includes the following Training Program Title Overall Description of the Training Learning Outcomes Length of Training Target Learners Overall Format for Training Participant Requirements Instructional Material and Aids needed Logistical Issues Content Outline, including: Major Topics to be addressed Brief description for each topic Identification of learning methods used ‹#› 10 Development Consider the following while developing content for the module: Have you taken into consideration primary content, i.e. one-to-one conversations/personal experiences/feedback? Have you provided enough information and learning experiences for trainees to accomplish the stated learning outcomes? Is there a balance of interactive, independent, and instructor led training experiences? Is there enough detail to allow a trainer to use the content outline to teach the training program? ‹#› 11 Development (Cont’d….) A training module is built on a series of carefully designed learning experiences. When developing learning experiences, consider the following: Develop learning experiences based on a specific learning outcome The learning experience should be appropriate to the learning domain as well as for accomplishing the learning outcome Use a variety of learning experiences Allow for questions and student-to-student interaction in each learning experience Consider the constraints in facilitating each learning experience ‹#› 12 Effective Tips Preparing the information: The first task is to determine what you have to teach and how you’re going to teach it Figure out the skills you need to teach. Write an outline of the specific skills you intend to teach and prioritize those skills in the order they should be taught. Divide these skills into specific groups. From your outline, organize the skills you need to teach into sets of steps. These groups should provide enough material for two-hour training increments, including an assessment at the end. Check for continuity and completeness. Make sure that the steps you have chosen for each group include everything needed to learn a particular skill. STEP 1 ‹#› Effective Tips Creating the class: Now that you know what you need to deliver, you have to decide how to convey the information Design your presentation. Ideally, use PowerPoint to design your presentation, take the time to write it down or type it up, making sure to double-space your lines for easy reading. STEP 2 ‹#› Effective Tips Read through the presentation as though you had never learned these skills before. Make notes for additions, changes, screen shots, etc. Run through the information again. Ask another trainer to look over your design and give you feedback. If anything is unclear or left out, this is the time to fix it. Write the training guideline. Training Notes should be written with instructions for the trainer in bold letters. For the Title, use font size 32/36 and you can use fonts like Mercedes (Headings)/Bookman Old Style/Book Antiqua/Times New Roman. Make sure that the font you use is large, minimum 16, and in an easy-to-read font, such as Calibri/Times New Roman, so that you can glance at it quickly and find it easy to follow. “A picture is worth a 1000 words”. Use appropriate pictures which depict what you want to say ‹#› Effective Tips Keep it Simple: Remember to keep it in order, keep it simple and easy to follow. Make sure you have practiced the presentation several times (enough to become at ease with the program), and you will be assured of an effective training presentation. STEP 3 ‹#› Preparing a PowerPoint Presentation 17 INTRODUCTION A Power Point is designed to help you achieve a consistent look in your slide presentations. You want your audience to focus on the message and not be distracted by poor and inconsistent design from one slide to the next. You can achieve this consistency by using Templates, or pre-designed slide presentations, that coordinate background colors and designs, font styles and placement, and other graphic design elements. Through a Power Point presentation, you as a trainer have the power to control the subject and also ensure that the audience sees what you want them to see and agree with your perspectives and your points of view ‹#› ABOUT TEMPLATES A good common use for templates is putting a border with the company's name and logo on every slide in the Master layout. ‹#› ABOUT SLIDE MASTER Every slide presentation is based on a slide master of some sort. The slide master determines, for example, which font appears on each slide and how it is to be formatted. ‹#› MODIFICATION OF SLIDE MASTER To modify your Slide Master, follow these steps: Choose View, Slide Master. PowerPoint displays the Slide Master layout and editing screen The Slide Master editing screen helps you change the overall look of your presentation and maintain consistency from slide to slide. To Close the Slide master click on Close Master View to return to the main slide and view the changes. (Red Circle) ‹#› ADDING OTHER GRAPHICS Here, all I’ve done is to put the date, Name of the Company and footer in the appropriate areas and added smiley's. (Hardly 3 minutes work). Similarly you can add clip arts, graphics, etc. to beautify your presentation. ‹#› WATERMARKING To Watermark an image. Click on the Image, Go to Format, Click on Recolor and click on Washout. Also there are other options like shadow, grayscale, etc. which can be used, depending on the nature of your presentation ‹#› BACKGROUNDS Gradient Fill Texture Fill Pattern Fill Picture Fill To get these backgrounds you need to right click on a vacant area in your slide and click on format background, where you will find various background effects ‹#› ABOUT CUSTOM ANIMATION Custom Animation helps you to project what you want to project in a stylish manner. You can organize your statements in the order you want them to arrive. You can emphasize on various words, pictures, statements, etc. To choose the option of Custom Animation, Click on Animations and Click on Custom Animation. You can then choose what kind of Animation you want ‹#› ABOUT CUSTOM ANIMATION Below are some of the Varied types of Custom Animations which could be used Curve Up Bounce Spinner ENTRANCE EXIT Blinds Checkerboard EMPHASIS Grow/Shrink ‹#› ABOUT CUSTOM ANIMATION To Add the above Effects, select the Text/Picture & click on Add Effect at the right. To change the Custom Animation you need to click on the Picture/Text Box on the right and click on Change ‹#› GOOD VS BAD SLIDES GOOD SLIDE BAD SLIDE ‹#› GOOD VS BAD SLIDES GOOD SLIDE BAD SLIDE ‹#› CONCLUSION A Power Point presentation needs to look neat and presentable Use pictures and animation wherever required. (Not too much Animation) Do not overlap text on Images, because it may look shabby. Also, the text may not be readable, if overlapped over the Image. A perfect mixture/proper blend of thought and expression in the presentation is a great combination. Thus, a Power Point presentation will help you express your thoughts in a better way All the key elements required to build a basic training module have been covered, matter being subjective. ‹#›